Employee Records

HR is the central store for everything related to your workforce — from contact details to contracts, training, and documents.

Adding an employee

1. Go to HR → Employees.
2. Click Add Employee.
3. Fill in personal details, contact information, job title, department, and start date.
4. Assign a role (their OpsOS system role if they're also a system user).
5. Save.

Employee profile

Each employee has a profile page that shows:

• Personal details — name, contact info, emergency contacts.
• Employment info — job title, department, cost centre, start date, employment status.
• Contracts — current and historical agreements.
• Training — completed courses and upcoming renewals.
• Incidents — any workplace incidents they were involved in.
• Documents — attached files (right-to-work evidence, signed policies, etc.).

Employment status

Track the current state of each employee:

Departed employees don't clutter the active directory but their full history remains.

Documents

Attach files to an employee record from the Documents tab. Useful for right-to-work evidence, signed policy acknowledgements, medical certificates, and similar. Only users with the right permissions can view sensitive documents.