Your Data and Security
Your data in OpsOS belongs to your organisation. Other organisations using OpsOS cannot see or work with your records.
Access inside your own OpsOS is controlled by user roles and permissions, so people only see the parts of the system they need for their job.
How access is controlled
- Each system user signs in with their own account.
- Each user has a role.
- That role controls which modules they can open and what actions they can take.
If you need to adjust this, see Managing Users, Roles and Permissions, and The Permissions Manager.
Where to check activity
OpsOS keeps a record of important user and admin activity.
- Go to Settings → Users.
- Click User Audit Log.
- Filter the log if you need to find a specific user or action.
Some modules also keep their own record history, so you can see who changed a record and when.
Things to know
- Deactivating a user stops access without removing their past activity.
- Sensitive supplier bank details are encrypted when they are saved. OpsOS staff and support staff cannot view those values in plain text.
- Bank details inside your workspace are still permission-controlled, so only users with the relevant permission can view them in clear text.
- Keeping users on the right roles is the main way to protect day-to-day access.
- Audit history helps you review what changed and who changed it.