Inventory Management Software for Operations Teams
Spreadsheets break when your stock moves fast. OpsOS Inventory gives you real-time tracking, barcode scanning, and prep sheet generation — so your team always knows what's available, where it is, and where it's been.
What's included
Everything in one module — no add-ons, no hidden extras.
Stock tracking
Know exactly what you have, and where.
Real-time stock levels across every warehouse and location. See quantities, allocations, and availability at a glance — no more ringing round to find out if something's in.
Barcode scanning
Scan in. Scan out. Done.
Check items in and out using any device with a camera. Build and verify prep lists on the floor, not at a desk. Every scan is logged against the item's movement history automatically.
Prep sheets
Pack the right kit, every time.
Build prep sheets for any job or project, assign them to staff, and print or share them digitally. Items are pulled from live stock so you always know what's available before you commit.
Containers
Quick packaging, nested tracking.
Group items into cases, crates, and containers for fast load-outs. Scan the container and its entire contents move together. Unpacking is just as quick — scan to split.
PAT Testing
Compliance tracked. Nothing slips through.
Log PAT test results against individual items, set test intervals, and get alerts before certificates expire. Full test history per item with pass/fail status, tester, and date.
Company links
Connect your OpsOS to theirs.
Link your OpsOS account directly to another company running OpsOS. Share chosen inventory between organisations instantly — sub-hires, loans, and transfers between linked companies happen in seconds, with no manual back-and-forth.
Shared library
Share your catalogue. Access everyone's.
Opt in to the OpsOS shared catalogue and your inventory becomes part of an industry-wide library — and you get access to all of it in return. Import any item straight into your own inventory with all the metadata already attached: dimensions, weight, images, manuals, specs. The more companies that contribute, the better it gets for everyone.
Sub-hire
Hired-in kit, tracked like your own.
Track equipment hired in from external suppliers alongside your own stock. Know what's on hire, what it costs, and when it needs to go back — all in the same system.
Repair logging
Broken. Logged. Fixed. Back in service.
Flag damaged items for repair, assign them to a workshop or contractor, and track their progress back into serviceable stock. No more mystery items sitting in a corner.
Warehouses
Multiple sites, one system.
Manage stock across multiple warehouses, depots, or storage locations. See per-location availability, move stock between sites, and set default locations per item.
Movement history
Full audit trail, always.
Every check-in, check-out, transfer, and prep assignment is recorded with a timestamp and the user who made it. If something's wrong, you can trace it back in seconds.
Categories & custom fields
Organised your way.
Structure your catalogue with custom categories, subcategories, tags, and attributes. Add custom fields to capture the data that matters for your operation.
Part of a connected operations platform.
OpsOS Inventory doesn't work in isolation. It connects with every other module in your stack — so your inventory, purchasing, scheduling, and HR data all talk to each other automatically. No integrations to maintain. No data to sync manually.
- ✓ Multi-tenant, permission-based access control
- ✓ Enable only the modules your team needs
- ✓ Your data stays yours — no vendor lock-in
- ✓ Built for operations teams, not generic business users
Ready to get off the spreadsheet?
OpsOS is launching soon. Join the waitlist and we'll be in touch.