Fleet Management Software for Operations Teams
Vehicle compliance, inspection records, and driver assignments scattered across files and emails creates real risk. OpsOS Fleet brings everything into a single trackable system — so nothing gets missed.
What's included
Everything in one module — no add-ons, no hidden extras.
Vehicle register
The full picture for every vehicle.
A central record for every vehicle in your fleet — make, model, registration, VIN, and all the key compliance dates: MOT, insurance, road tax, and tachograph calibration. Everything in one place, always up to date.
Inspection checklists
Walk-round done right, every time.
Pre- and post-trip inspection checklists completed on any device — phone, tablet, or desktop. Configure the checklist steps to match your operation. Drivers work through each check and sign off digitally. No clipboards, no paper, no lost forms.
QR code fast-start
Scan the vehicle. Start the inspection.
Each vehicle gets a unique QR code. Drivers scan it to instantly load and start the correct inspection for that vehicle — no searching, no selecting. Stick the code on the cab and inspections get done faster.
Inspection photos
Evidence attached. No disputes.
Drivers can photograph damage, defects, or anything worth noting directly within an inspection step. Photos are stored against the inspection record and linked to the vehicle's history.
Defect logging
Flagged on the floor. Tracked to resolution.
Defects raised during an inspection are logged immediately against the vehicle and tracked through to resolution. Managers are notified, status updates as work progresses, and the vehicle can be taken off road until the defect is cleared.
Driver records
Licence, categories, endorsements — all logged.
Maintain full profiles for every driver — licence number, categories held, endorsements, and any restrictions. Licence expiry alerts mean you're never caught with a driver whose entitlement has lapsed.
Driver assignments
Who drove what, and when.
Assign vehicles to drivers for specific shifts or jobs. A complete history of every vehicle-to-driver assignment is kept automatically — useful for compliance checks, incident investigation, and mileage reporting.
Compliance tracking
Nothing expires on your watch.
Automated alerts for approaching MOT, insurance, road tax, and service due dates. Set your lead time — get notified days or weeks ahead so renewals and bookings happen before the deadline, not after.
Service scheduling
Maintenance planned. Costs tracked.
Schedule routine service, tyre changes, and other maintenance against each vehicle. Log costs, mileage, and work carried out. Full service history per vehicle so you know exactly what's been done and what's due.
Fleet documents
Every certificate, filed and findable.
Attach documents to vehicles — V5Cs, insurance certificates, breakdown cover, operator licences, inspection reports. Stored securely against the vehicle record and accessible to the right people without digging through email or filing cabinets.
Fleet dashboard
The whole fleet at a glance.
An overview of your entire fleet's health — vehicles due for inspection, active defects, upcoming compliance deadlines, and recently completed inspections. Everything that needs attention, surfaced on one screen.
Fleet settings
Configure for your operation.
Customise inspection templates, defect categories, and vehicle types to match exactly how your fleet works. What a van inspection asks for can be different from an HGV — Fleet handles both.
Part of a connected operations platform.
OpsOS Fleet doesn't work in isolation. It connects with every other module in your stack — so your inventory, purchasing, scheduling, and HR data all talk to each other automatically. No integrations to maintain. No data to sync manually.
- ✓ Multi-tenant, permission-based access control
- ✓ Enable only the modules your team needs
- ✓ Your data stays yours — no vendor lock-in
- ✓ Built for operations teams, not generic business users
Ready to get off the spreadsheet?
OpsOS is launching soon. Join the waitlist and we'll be in touch.